Payroll Clerk

Job Description:  

Payroll clerks often are entry-level, although many companies prefer at least some previous payroll experience. Proficiency with Microsoft Office applications is a basic requirement; however, firms hiring experienced staff also seek automated payroll processing systems knowledge. Payroll clerks should have a college or equivalent and solid communication, customer service and organizational skills.

Careers in this category may also have the title of payroll assistant or payroll specialist. 

Typical Duties of a Payroll Clerk: 

  • Performing data entry and reconciling timecards 
  • Distributing paychecks and statements to department managers 
  • Answering inquiries from employees and vendors 

Payroll Administrator/Coordinator 

Job Description:  

Payroll administrators must have strong technical skills, including proficiency with automated payroll processing services. Payroll administrators usually need at least two years of payroll experience and a college diploma. The Canadian Payroll Association’s Payroll Compliance Practitioner (PCP) accreditation can be an asset. Payroll administrators also should possess excellent communication and problem-solving abilities.

Typical Duties of a Payroll Administrator/Coordinator Include: 

  • Processing payroll 
  • Reconciling payroll sub-ledger to the general ledger 
  • Remitting payroll taxes and governmental reporting 
  • Preparing monthly, quarterly and year-end payroll statements 

Payroll Manager/Supervisor 

Job Description:  

Individuals pursuing these positions should have strong communication, interpersonal and organizational skills. Payroll managers or supervisors generally need at least five years’ payroll experience, in addition to a bachelor’s degree in accounting or finance. Some companies now require candidates have the Certified Payroll Manager (CPM) designation, offered by the Canadian Payroll Association.

Typical Duties of a Payroll Manager/Supervisor: 

  • Hiring, training, developing and supervising payroll staff 
  • Ensuring compliance with current government regulations 
  • Establishing and implementing policies on such matters as garnishments and payroll advancements to employees 
  • Preparing government reporting 
  • Preparing accruals and reconciling to the general ledger 
 
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