Job Description:  

Payroll clerks often are entry-level, although many companies prefer at least some previous payroll experience. Proficiency with Microsoft Office applications is a basic requirement; however, firms hiring experienced staff also seek automated payroll processing systems knowledge. Payroll clerks should have a college or equivalent and solid communication, customer service and organizational skills.

Careers in this category may also have the title of payroll assistant or payroll specialist. 

Typical Duties of a Payroll Clerk: 

  • Performing data entry and reconciling timecards 
  • Distributing paychecks and statements to department managers 
  • Answering inquiries from employees and vendors 

Payroll Administrator/Coordinator 

Job Description:  

Payroll administrators must have strong technical skills, including proficiency with automated payroll processing services. Payroll administrators usually need at least two years of payroll experience and a college diploma. The Canadian Payroll Association’s Payroll Compliance Practitioner (PCP) accreditation can be an asset. Payroll administrators also should possess excellent communication and problem-solving abilities.

Typical Duties of a Payroll Administrator/Coordinator Include: 

  • Processing payroll 
  • Reconciling payroll sub-ledger to the general ledger 
  • Remitting payroll taxes and governmental reporting 
  • Preparing monthly, quarterly and year-end payroll statements 

Payroll Manager/Supervisor 

Job Description:  

Individuals pursuing these positions should have strong communication, interpersonal and organizational skills. Payroll managers or supervisors generally need at least five years’ payroll experience, in addition to a bachelor’s degree in accounting or finance. Some companies now require candidates have the Certified Payroll Manager (CPM) designation, offered by the Canadian Payroll Association.

Typical Duties of a Payroll Manager/Supervisor: 

  • Hiring, training, developing and supervising payroll staff 
  • Ensuring compliance with current government regulations 
  • Establishing and implementing policies on such matters as garnishments and payroll advancements to employees 
  • Preparing government reporting 
  • Preparing accruals and reconciling to the general ledger 

Robert Half is one of the leading accounting staffing agencies. Upload your resume or tell us your hiring needs if you are looking to hire a payroll clerk.


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