When your accounting department is facing seasonal peak workloads, implementing major initiatives or simply trying to make headway in its day-to-day operations, you know you could use some extra help. But when does it make the most sense to bring in the reinforcements to meet demands without overburdening your already-busy accounting team? Flexible staffing solutions that tap the talents of specialized temporary financial professionals can help you take the frenzy out of a variety of situations.
The most effective way to find temporary professionals most suited to your needs is to work with a specialized staffing firm. These firms are sometimes called recruiters, employment agencies or search firms. But no matter the name, the basic service they provide is the same: They find job candidates for client firms for a fee. Yes, they cost money, but if you know how to maximize their services, staffing firms can more than pay for themselves.
Here are four situations in which specialized temporary staffing solutions can help your business:
1. System conversions
System conversions can save time in the long run, but they take awhile to implement, which can draw your accountants' focus away from daily tasks. If your business has outgrown its accounting software, and you're getting ready to implement a new system or jump to the cloud, consider using flexible staffing solutions to streamline the process.
For instance, if you're phasing in your new system department by department, you could delegate the task of payroll to temporary staff during the conversion. Then, your full-time staff will be able to focus on the implementation without interruption, and the whole process will likely take less time and run into fewer bumps.
If you lack internal resources to handle technology-related projects, experienced consultants can help you more effectively work with cloud-computing solutions and other emerging technologies.
2. Month-end closings
Month-end closings are a frantic time for accounting and finance professionals. Bringing in temporary staff at the end of the month can take the pressure off of your full-time employees.
Temporary accountants can review daily operational transactions and revenue, as well as reconcile balance sheets and subsidiary ledgers. This help allows your full-time staff to continue their duties uninterrupted while ensuring your accounting systems are ready to close for the month.
3. Annual audits
Audits are a necessary part of business life. However, they can be quite time-consuming, as they demand a lot of preparation. They can tie up your accounting staff for precious hours that these professionals could instead be using to analyze metrics and risk reports. Audit-related staffing solutions can help alleviate the pressure by providing you with interim professionals who can retrieve some, or all, of the information the auditor needs.
Using interim audit professionals can offer more benefits than you might expect: Not only will they take some of the audit burden off of your full-time staff, but they can also help provide objective second opinions or helpful suggestions about your company's financial proceedings.
As with month-end closings and audits, budgeting is a great time to take advantage of accounting staffing solutions. Your full-time staff looks at the organization's numbers every day, and, sometimes, over-familiarity with information can lead to unintentional oversights. A trained and objective fresh set of eyes can look at your budget in a new light and can help you and your staff locate areas where time or money can be saved. Skilled temporary workers also can give an idea of things to watch for in the future.
The list above scratches the surface of the ways staffing solutions can help you keep your office functioning smoothly during busy times, without burning out your full-time accounting staff.